Subject:		Housing Asset Management IT System Replacement – Extract from the Proceedings of the Housing Committee meeting held on the 22 September 2021
Date of Meeting:		7 October 2021
Contact Officer:	Name:	Shaun Hughes	Tel:	01273 290569
	E-mail:	shaun.hughes@brighton-hove.gov.uk
Wards Affected:		All Wards

For General release

Action Required of Policy & Resources Committee:

To receive the recommendations of the Housing Committee for consideration.

Recommendations:

(1) That the Executive Director Housing, Neighbourhoods & Communities is granted delegated authority to:

(i)   Procure a new asset management IT system for the councils’ housing service;

(ii)   Award a contract with the preferred supplier for a period of five years, with an option to extend by two years subject to satisfactory supplier performance.

(2) That the approval of a £0.515m budget to be added to the Housing Revenue Account (HRA) capital programme for the project’s procurement and implementation activity be agreed.

Brighton & Hove City Council

Housing Committee

4.00pm22 September 2021

Hybrid Meeting

MINUTES

Present:   Councillors: Gibson (Joint Chair), Hugh-Jones (Joint Chair), Hills (Deputy Chair), Williams (Opposition Spokesperson), Mears (Group Spokesperson), Barnett, Fowler, Meadows, Osborne and Platts

PART ONE<AI1>

26       Housing Asset Management IT System Replacement

26.1    The Head of Income Involvement & Improvement introduced the report to the committee.

26.2    Councillor Williams was informed that the process of procurement does not allow those applying to specify whether companies are local. It was noted that the system required would be specialised and local businesses are offered help and support to make a bid.

26.3    Councillor Mears was informed that the current contract cost was £66,000 and £69,000 and the new contract would be around £10,000 more. It was noted that the older systems need upgrading. The new systems will work within the IT programme with higher levels of accessibility and ability to ‘talk’ to each other.

26.4    Councillor Meadows was informed that the new system would not necessarily need to be geographically located at Moulsecoomb as it would be a system on IT only.

26.5    Councillor Osborne was informed that a great deal of testing has been done and a lot learnt from other councils. There would be on guarantee of no glitches and this would be a leap of faith to some extent. Romanwood will be able to bid for the work as the council must go to market when using public money. Standing orders state that procurement over £500,000 should come to committee for decisions.

26.6    A vote was taken, and by 8 to 2 the committee agreed the recommendations.

26.7    RESOLVED: That the recommendations be agreed and recommended to the Policy & Resources Committee for approval:

(1) That the Executive Director Housing, Neighbourhoods & Communities is granted delegated authority to:

(i) Procure a new asset management IT system for the councils’ housing service.

(ii) Award a contract with the preferred supplier for a period of five years, with an option to extend by two years subject to satisfactory supplier performance.

(2) That approval of a £0.515m budget to be added to the Housing Revenue Account (HRA) capital programme for the project’s procurement and implementation activity be agreed.